Advice needed from those who have been involved in other SACRE groups with regards to constitution. There does not appear to be a formal document in place. North Yorkshire terms of reference document could possibly be shared - this has the same headings as document shared by AW.
Your Local SACRE document discussed as follows:
a) Purpose and attendance of groups:
Group A: There are gaps in terms of other Christian denominations. SK will contact other denominations: education department Middlesbrough Diocese, Methodist and Quaker local representatives. Up to date contact details are available for all religious groups JS - to liaise with SK with regards to this.
Group B: Church of England. Depends on how many the LA feel is appropriate - 2 would be sufficient but SACRE dont give guidance. OS will be one of those for the time being and will liaise with the Bishop in order to identify these representatives (possibly Chaplain from University). Better to have more than one representatives in order to ensure meetings are quorate. Formal nominations needed.
Group C: Teaching representatives. AW to approach trade unions. RE teachers usually fulfil the criteria as they are members of Unions. Universities sometimes sit on SACREs - usually if the University has ITT for RE. Teaching School representatives to be organised.
Group D: LA representatives. Possibly two local councillors from each of the major parties. AW to talk to Jeanette Walker. AW or SD will attend also and KS if it is necessary to deputise.
Agreed syllabus to be reviewed towards the end of the year.
Annual report to be published at the end of January 2019. Autumn term meeting usually looks at annual report. Date by which it is submitted to SACRE/QCA.
Academies can be independent if they want to but if they dont deliver the agreed syllabus they need their own agreed syllabus (e.g. MAT syllabus) further guidance available from D f E.
Possible audit to see which academies are delivering the agreed syllabus. Following this is good under-pinning for KS4 specification requirements. Ofsted focus on broad and balanced curriculum means a review of the syllabus is key at this time.
Responsibilities of SACRE members highlighted to the group.
b) What goes into constitution?
Membership is usually 4 years.
Humanist representatives need to be co-opted (no voting rights as they dont fall into one of the groups outline above). The rep was invited - SK to contact again.
OS tentatively offered to provide as advice and support in the absence of an LA RE officer.
Clerk to SACRE - budget available £5000 per year but not to spend on clerking? AW preference to spend money on impact on pupils. Requirements for compliance of minutes to be checked.
Website- School Improvement Strategy. SACRE work could be included on this as a platform for communication with schools and professionals. OS to pull together statutory requirements for website.
Chair - one year tenure with September meeting used to nominating chair.
Timings of meetings - 4pm - 6pm agreed by the group.
Usually three meetings per term. AW suggested 5 for the first annual cycle: 1. September (appoint chair/vice chair), 2. late November/early December (to approve annual report) 3. March/April 4. End of May/June, 5. July.
Agenda setting - collaborative agenda. Deadline for agenda items. AW to organise survey in order to determine best dates.
Annual report to be presented to the council.
Expenses may be covered by LA. Cover costs for teachers? If meetings are 4-6pm this will not be an issue. Work on agreed syllabus may require this.
Budget - £5000 to be discussed moving forwards. OS to check funding given. School improvement budget could also support with training for teachers.
Standing orders - annual report should be a standing item. A template for this is available.