A report of the Strategic Director, Finance Governance and Support was presented to consider amendments to the Council Procedure Rules in respect of Extraordinary Council Meetings.
Following a number of Extraordinary Council Meetings in 2017, it was considered expedient to revise the Council Procedure Rules to provide additional clarity for Members.
During the 2017/2018 Municipal Year the Council had received a number of requests for Extraordinary Council Meetings, however the timescale for hosting such meetings had never been considered. It was therefore proposed that a new paragraph be added to the Constitution to specify that unless the matter to be discussed was so time-sensitive as to require an earlier meeting, all Extraordinary Council Meetings requested would be convened for the rise of the next scheduled Ordinary Council meeting.
The Chair informed the Committee that he had received a request from a Member who was unable to be present at the meeting, for consideration to be given to the inclusion of the following sentence in the revised Council Procedure Rules:
'In the event of an Extraordinary meeting taking place, all Members who are signatories to call for the meeting should be allowed to speak on the issue/topic raised, before any Member can ask for a vote to bring the meeting to an end.'
Following discussion, Members voted not to include the proposed amendment.
AGREED that the proposed changes to the Council Procedure rules in relation to Extraordinary Council Meetings were endorsed and recommended to Council for approval.