Council Minutes

Council Minutes

Date:
Wednesday 15 May 2013
Time:
7:00 p.m.
Place:
Council Chamber, Town Hall, Middlesbrough
 

Attendance Details

Present:
Arundale, Biswas, Bloundele, Brady, Brunton, Budd, Carr, Clark, Cole, Cox, Davison, Dryden, C Hobson, J Hobson, Hubbard, Hussain, Junier, Kerr, P Khan, S Khan, Loughborough, Lowes, R Mallon (The Mayor), Mawston, McIntyre, McPartland, Michna, Morby, Mrs H Pearson, G Purvis, Rehman, Rooney, Rostron, Sanderson, Saunders, Taylor, B Thompson, J A Walker, N J Walker, Williams.
Officers:
J Bennington, L Henman, J Lewis and R G Long.
Apologies for absence:
Hanif, Harvey, Hawthorne, Hudson, McTigue, P Purvis, J Sharrocks, P Sharrocks and M Thompson
Declarations of interest:

There were no declarations of interest made at this point of the meeting.

Item Number Item/Resolution
PUBLIC
13/1 ELECTION OF CHAIR OF THE COUNCIL FOR 2013/2014

The Vice-Chair (Councillor Lowes) invited nominations for the election of Chair of the Council for the Municipal Year 2013/2014.

 

Moved, seconded and ORDERED that Councillor Bloundele be and is hereby elected Chair of the Council for the Borough of Middlesbrough to hold office for the Municipal Year 2013/2014.

 

(Councillor Bloundele joined the meeting and assumed the Chair.)

13/2 APPOINTMENT OF VICE-CHAIR OF THE COUNCIL FOR 2013/2014

Councillor Lowes addressed the Council and stated that it had been an honour to represent the Town during his five year period as Vice Chair of the Council which had been an interesting and enjoyable experience. During such time he had attended 272 functions, seven Royal visits and 71 Citizenship Ceremonies.

 

He expressed grateful thanks to the Mayor and also to Officers for their administrative support during his time as Vice-Chair.

 

The Chair sought nominations for the election of Vice-Chair of the Council for the Municipal Year 2013/2014.

 

Following a vote it was moved, seconded and ORDERED that Councillor Brady be and is hereby appointed Vice-Chair of the Council for the Borough of Middlesbrough to hold office for the Municipal Year 2013/2014.

13/3 MINUTES - COUNCIL 3 APRIL 2013

The minutes of the meeting of Middlesbrough Council held on 3 April 2013 were submitted and approved as a correct record.

13/4 MEMBERS' REMUNERATION PANEL - MEMBERS' ALLOWANCES 2013/2014

Council received a report of the Director of Legal and Democratic Services which outlined recommendations of the Independent Panel on Members' Remuneration. Appendix 1 to the report submitted detailed the Panel's full report following an annual review which included the following recommendations for 2013/2014:-

 

(i) That the current arrangements with regard to index linking should be retained for a further period of four years.

 

(ii) That the Basic Allowance continues to be linked to Officers' pay awards using the current rate of allowances for 2012-2013 as the starting base.

 

(iii) That the current Banding Scheme is retained as at present.

 

(iv) That the new posts of Assistant Executive Members should be remunerated at Band 5 of the banding scheme.

 

(v) That the remuneration level of the new posts of Assistant Executive Members be the subject of a full review by the Panel after a period of 12 months following implementation.

 

(vi) That no other changes are made to the current Scheme of Allowances.

 

In response to Members' concerns in relation to the allowances to be remunerated to the two new posts of Assistant Executive Members it was confirmed that the overall number of Executive Members had reduced.

 

Following a vote it was moved, seconded and ORDERED that the report of the Independent Panel on Members' Remuneration be noted and the recommendations as outlined at (i) to (vi) above be approved.

13/5 SCHEME OF ALLOWANCES 2013/2014

Council received and considered a report of the Director of Legal and Democratic Services regarding the proposed Scheme of Allowances for the year 2013/2014 which reflected the recommendations of the Independent Panel on Members' Remuneration. The Scheme of Allowances remained unchanged for the forthcoming year, other than in respect of a Special Responsibility Allowance for two new posts of Assistant Executive Member.

 

In accordance with the prevailing legislation at least one Special Responsibility Allowance should be paid to a person who is not a member of the majority Group in respect of duties of a political Group leader. As no minority Group comprised at least 10% of the total number of Members of the Council, which is a Council pre-requisite, it was recommended that such allowance was paid to the Leader of the Conservative Group which is the largest of the minority groups.  

 

Moved, seconded and ORDERED as follows:-

 

1. That the Scheme of Allowances for 2013/2014 be approved and adopted:-

 

Schedule 1

Office/Allowance

 

Mayor (Basic Allowance x 10) - £61,300

Deputy Mayor (Basic Allowance x 3) - £18,390

Executive Members (Basic Allowance x 2) - £12,260

Assistant Executive Members (Basic Allowance x 1) - £6,130

Chair of Overview and Scrutiny Board (Basic Allowance x 2) - £12,260

Chair of Licensing Committee (Basic Allowance x 1.5) - £9,200

Chair of Planning and Development Committee (Basic Allowance x 1.5) - £9,200

Chair of the Council (Basic Allowance x 1) - £6,130

Chair of Corporate Affairs Committee (Basic Allowance x 1) - £6,130

Chairs of Scrutiny Panels (Basic Allowance x 1) - £6,130

Chair of Staff Appeals Committee (Basic Allowance x 1) - £6,130

Chair of Audit and Governance Committee (Basic Allowance x1 ) - £6,130

Vice-Chair of the Council (Basic Allowance x 0.5) - £3,070

Chair of Teesside Pension Fund & Investment Panel (Basic Allowance x 0.5) - £3,070

 

Political Group Leaders:

Majority Group (Basic Allowance x 1.5)  - £9,200

Largest Minority Groups - maximum x 2 providing they have 10% of Council membership (Basic Allowance x 0.5) - £3,070.

 

2. That in respect of Section 4.6 of the Scheme of Allowances the Minority Group Leader Allowance be paid to the leader of the Conservative Group.

13/6 UPDATE ON THE CONSTITUTION 2013/2014

Council received and considered a report which outlined proposals to update the Constitution and on changes effected by the  Director of Legal and Democratic Services under delegated powers in respect of the following as outlined in the report submitted:-

 

Changes to incorporate Council/Executive decisions

Changes required as a result of legislative changes

Changes to improve the working of the Council or remove Ambiguities and correct typographic or drafting errors.

Proper Officer Functions/Statutory Officer Profiles - Appendices

 

Moved, seconded and ORDERED as follows:-

 

1. That the proposed amendments to the Constitution as outlined in the report submitted be approved.

 

2. That the changes determined by the Director of Legal and Democratic Services as outlined in the report submitted be approved.

 

3. That the Director of Legal and Democratic Services be authorised to amend the Constitution in accordance with the forgoing recommendations and make any necessary minor textual changes or further adjustments to comply with legislative changes.

13/7 POLITICAL BALANCE ALLOCATION OF PLACES 2013/2014

Council received and considered a report by the Director of Legal and Democratic Services recommending the allocation of places on committees and sub-committees in line with the political balance of the Council and, in accordance with the requirements of Section 15 of the Local Government and Housing Act 1989.

 

Moved, seconded and ORDERED as follows:-

 

1. That political balance is waived in respect of the following committees:-

 

Corporate Health and Safety Committee

Member Development Working Group

Works Council

Chief Officer Appointments Committee

Constitution Committee

Civics Working Group

Standards (Hearings) Sub-Committee.

 

2. That the allocation of seats on Committees that are subject to the rules relating to political balance is approved as follows:-

 

Labour - 88 seats

Middlesbrough Independent Councillors Association - 9 seats

Conservative - 12 seats

Marton Independents - 6 seats

Independents/Liberal Democrat/Green Party - 28 seats.

 

3. That the Director of Legal and Democratic Services be authorised to fill the unallocated seats in accordance with the procedures detailed in the report and make any further adjustments to remove or replace members where directed by the relevant group or member.

 

4. That any committee established prior to the next review be appointed on the basis of the places shown in Table 3 of the appendix to the report submitted.

 

13/8 COUNCIL COMMITTEES -ESTABLISHMENT, TERMS OF REFERENCE, ALLOCATION OF PLACES AND MEMBERSHIP 2013/2014

Council received and considered a report of the Director of Legal and Democratic Services regarding the establishment of committees, sub-committees, boards, panels and working parties for 2013/2014.

 

Moved, seconded and ORDERED as follows:-

 

1. That the establishment of the committees, sub-committees, boards, panels, working parties and other groups of their Council, the size and terms of reference as detailed in the appendix to the report submitted be approved for the Municipal Year 2013/2014.

 

2. That the membership of committees and appointment of Chairs and Vice-Chairs as indicated in the appendix to the report submitted be approved for the Municipal Year 2013/2104, subject to the following:-

 

Schedule B Appointments:

 

Chief Officer Appointments Committee - add Councillor B Thompson following the withdrawal of Councillor Sanderson from the list of nominations for the vacancy

Corporate Health and Safety Committee - add Councillors S Khan and McPartland

Casino Licensing Sub-Committee (substitute Member) -appointment to vacancy deferred

Works Council - add Councillors Brady, Hubbard and Junier

 

Schedule C Appointments;

 

Audit and Governance Committee - add Councillor Loughborough

Licensing Committee - appointment to vacancy deferred

Economic and Regeneration and Transport Scrutiny Panel -following the withdrawal of Councillor Hubbard from the membership list add Councillors Lowes and Williams to fill the resulting two vacancies

Health Scrutiny Panel - add Councillor S Khan

Social Care and Adult Services Scrutiny Panel - appointment to vacancy deferred

Teesside Pension Fund and Investment Panel - add Councillors Brunton, Budd and Hudson.

 

2. That the membership, size and terms of reference of the Executive, its sub-committees and advisory bodies approved by the Mayor for the Municipal Year 2013/2014 as set out in Schedule A in the Appendix to the report submitted, be noted.

 

3. That the appointment of chairs and vice-chairs of Executive sub-committees and advisory bodies for the Municipal Year 2013/2014 as indicated in Schedule A in the Appendix to the report submitted, be noted.

13/9 EXECUTIVE SCHEME OF DELEGATION

As required by the Constitution, a report was submitted setting out membership of the Executive appointed by the Mayor as at Appendix B together with details of the Executive Scheme of Delegation as at Appendix A delegating responsibility for certain functions to the Executive, Individual Executive Members, Executive Sub-Committees and, where appropriate, Officers of the Council.

 

Moved, seconded and ORDERED that the report be noted and, where applicable, approved.

13/10 APPOINTMENTS BY THE COUNCIL AND EXECUTIVE TO JOINT COMMITTEES AND OUTSIDE BODIES 2013/2014

Council received and considered a report of the Director of Legal and Democratic Services regarding the appointment of representatives to joint committees and outside bodies for 2013/2014.

 

Moved, seconded and ORDERED as follows:-

 

1. That the Members indicated in Appendix A (Council nominations) attached to the report submitted be appointed to the organisations shown for the Municipal Year 2013/2014 subject to the following changes:-

 

Appendix A - Council Appointments:

River Tees Port Health Authority - following a vote Councillors Arundale, Clark, S Khan, P Purvis and P Sharrocks be appointed

 

South Tees Health Scrutiny Joint Committee - add Councillor Biswas

 

Cleveland Combined Fire Authority - following the withdrawal of Councillor Mawston from the list of nominations Councillors Biswas, Brunton, Clark, Hussain, Mrs H Pearson and Sanderson be appointed

 

Cleveland Show Society Committee - appointment to 3 vacancies deferred.

  

2. That the proposed nomination of representatives for appointments to be made by the Deputy Mayor and Executive Member for Resources relating to Council/Executive appointments as set out in Appendix B and Council/Executive appointments set out in Appendix C of the report submitted be noted subject to the following:-

 

Appendix B - Council/ Executive Appointments:

Standing Advisory Council on Religious Education (SACRE) - appointment to 2 vacancies deferred

 

Appendix C - Executive Appointments:

Neptune Centre Community Hub - add Councillors Dryden and M Thompson

 

Appointments to the following vacancies be deferred:

Emergency Planning Joint Committee - Named Executive Member substitute

Forum for Looked After Children - 1 vacancy

Older Persons Partnership - 2 vacancies

Staying Put Advisory Committee - 1 vacancy

International Centre Community Hub - 2 vacancies.

 

3. That the organisations/outside bodies identified in the schedules to the report submitted are approved duties for the payment of travel and subsistence allowance.

 

4. That subject to consultation with the Deputy Mayor and Executive Member for Resources (for Executive appointments), the Group Leader (where a vacancy rests specifically with that political group), or the Chair of the Council (for all other nominations/appointments), the Director of Legal and Democratic Services be authorised to remove or replace representatives on outside bodies.

 

 

13/11 DATES AND TIMES OF COUNCIL MEETINGS-MUNICIPAL YEAR 2013/2014

Council received a report of the Director of Legal and Democratic Services which detailed proposed dates and the time of meetings of the Council during the 2013/2014 Municipal Year.

 

Moved, seconded and ORDERED that all ordinary meetings of the full Council be held on the dates detailed below and commence at 7.00 p.m. or 6.30 p.m. when policy conference, award presentations, presentations to outside bodies form part of the agenda and business to be transacted:-

 

Wednesday 3 July 2013

Wednesday 4 September 2013

Wednesday 16 October 2013

Wednesday 27 November 2013

Wednesday 4 December 2013

Wednesday 8 January 2014

Wednesday 19 February 2014

Monday 3 March 2014 (Budget/Council Tax)

Wednesday 2 April 2014

Wednesday 14 May 2014 (Annual).

 

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