Community Safety and Leisure Scrutiny Panel Minutes

Community Safety and Leisure Scrutiny Panel Minutes

Date:
Wednesday 24 September 2014
Time:
10:30 a.m.
Place:
Spencer Room, Town Hall, Middlesbrough
 

Attendance Details

Present:
McIntyre, Biswas, Hubbard, Lowes, P Purvis
Invitees:
Councillor N J Walker, Chair of Overview and Scrutiny Board
Officers:
P Ayre, C Breheny, S Harker and C Walker
Apologies for absence:
There were no apologies for absence submitted
Declarations of interest:

There were no Declarations of Interest at this point in the meeting.

Item Number Item/Resolution
PUBLIC
14/21 MINUTES - COMMUNITY SAFETY AND LEISURE SCRUTINY PANEL - 27 AUGUST 2014

The minutes of the Community Safety and Leisure Scrutiny Panel meeting held on 27 August 2014 were submitted and approved as a correct record, subject to the following amendment:

 

Any Other Business

 

Councillor Hubbard requested that the Panel's Final Report on Protecting Children from Sexual Exploitation be presented to the Executive at the earliest opportunity.

14/22 DRAFT FINAL REPORT - ADM SPORTS AND LEISURE SERVICES - REPORT OF THE COMMUNITY SAFETY AND LEISURE SCRUTINY PANEL


The Scrutiny Support Officer presented the draft final report on the Alternative Delivery Models for Sports and Leisure Services. The Scrutiny Support Officer outlined the purpose of the meeting which was to consider the draft Final Report the Alternative Delivery Models for Sports and Leisure Services, and add appropriate conclusions and recommendations.

 

The Sport and Leisure Operations Manager and the Strategic Commissioning and Procurement Officer were in attendance at the meeting to provide any further information requested by Members of the Panel.

 

The overall aim of the scrutiny investigation was to consider the various options for an alternative management model for the delivery of sport and leisure services and to express a view on the proposals. A number of areas had been identified as of interest to the Panel in undertaking the review which included:

 

  • The current position regarding the proposed future service delivery model for sport and leisure services in Middlesbrough.
  • What lessons the Council could learn from neighbouring authorities with experience of implementing alternative models of management.
  • The progress to date with the development of the new iconic Sports Village at Prissick and potential impact on other sport and leisure facilities across the town.

The Scrutiny Support Officer gave a detailed summary of the final report, highlighting that the management options were as follows:

 

  • Re-configuration of In-House provision.
  • Establishment of a Local Trust to provide the service. 
  • Procurement of the service from an established Trust.

Panel Members had expressed a range of views on the future delivery options at previous meetings.

 

In relation to the potential savings to the Council, it was clarified that Redcar and Cleveland Council’s contract with Sports Leisure Management (SLM) had resulted in savings of £400,000 per year in running their leisure centres, which was a 33% saving on the previous annual operating costs. However, the Council still paid a subsidy to SLM in the form of a management fee.

 

With regard to whether the Council or Contractor would fund capital investment in buildings and services, it was explained that this would depend on the contract and was varied across the country.

 

The Panel had previously requested details of the anticipated savings under each of the proposed models. Whilst the expectation was to reduce the subsidy as much as possible, with the aim of sport and leisure services becoming self-sustaining in the future, it was confirmed that projected figures were not yet available. Work was underway currently to produce valuations based on the current year’s budget. The savings identified for sport and leisure by The Change Programme were £2.4 million over three years.

 

A Panel Member referred to a situation where a Trust had to ask for further funding from the Council due to being unprepared financially for the recent rise in fuel costs. The Trust had requested additional funding of £40,000 in order to continue operating. It was confirmed that formal contracts would be in place to cover such circumstances. The contract process would ensure that all possible risks were fully understood and appropriate mitigation was in place.

 

Concern was raised in relation to the location of the Sports Village with regard to the present existing high volume of traffic on Marton Road. It was confirmed that a Traffic Impact Assessment had been completed in relation to the Sports Village, Marton Road and Ladgate Lane and that there was no vehicular access to the Sports Village from Marton Road. Work had been carried out on Ladgate Lane to widen the access and a new road had been constructed which would provide access to the Sports Village, a new housing development and an 1100 space car park for staff working at James Cook University Hospital. In addition, a new train halt had been installed at the hospital.

 

AGREED as follows that:


1. The draft Final Report on Alternative Delivery Model - Sport and Leisure Services and the information provided at the meeting was received and noted.
2. Details of the anticipated savings under each of the proposed models would be presented at the earliest opportunity. 3. Following receipt of the information requested in 2 above, the Panel would agree their conclusions and recommendations for inclusion in the draft Final Report.

14/23 ADM SPORTS AND LEISURE SERVICES - REPORT OF THE ASSISTANT DIRECTOR OF ENVIRONMENT, PROPERTY AND COMMERCIAL SERVICES

The Scrutiny Support Officer explained that the report of the Assistant Director of Environment, Property and Commercial Services was not available as the meeting that was to be reported on, had not yet taken place.

 

AGREED that this item was deferred.

14/24 OSB UPDATE REPORT

The Chair requested that the Panel note the content of the submitted report which provided an update on business conducted at the Overview and Scrutiny Board meeting held on 19 August 2014, namely:

 

  • Attendance of Executive Member - Mayor.
  • Executive Decision Monitoring Schedule.
  • Feedback from the Executive.
  • Children and Learning Scrutiny Panel - School Improvement and Support.
  • Scrutiny Panel Progress Reports.
  • Task and Finish Groups.

It was highlighted that the Panel's Final Report on Protecting Children from Sexual Exploitation would be presented to the Executive on 7 October 2014.

14/25 ANY OTHER URGENT ITEMS WHICH IN THE OPINION OF THE CHAIR, MAY BE CONSIDERED.

The Chair informed the Panel that she had received a requests for the Panel to look at the issues of under-age pregnancies and also domestic violence in relation to the problem of homelessness in the town.  The Scrutiny Support Officer confirmed that the Panel's regular update on domestic violence was already scheduled into the Work Programme.  

 

AGREED that the Scrutiny Support Officer would provide some statistical information in relation to under-age pregnancies for Members' consideration.

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