Executive Sub-Committee for Property Minutes

Executive Sub-Committee for Property Minutes

Date:
Wednesday 20 December 2017
Time:
1:00 p.m.
Place:
Mandela Room, Town Hall, Middlesbrough
 

Attendance Details

Present:
Councillor J Brunton Dobson, Councillor M Carr, Councillor T Harvey, Councillor C M Rooney, Councillor M Thompson, Councillor N J Walker, Councillor L Young, Councillor L McGloin(by invitation), Councillor J A Walker(by invitation)
Officers:
Susie Blood and Martin Shepherd
Apologies for absence:
Councillor J Rostron
Declarations of interest:
Name of Member Type of Interest Item/Nature of Interest
Cllr CM Rooney Non Pecuniary Item 4- Members Small Scheme Allocations- Longlands and Beechward Ward Councillor
Cllr M Thompson Non Pecuniary Item 4- Members Small Scheme Allocations- Berwick Hills and Pallister Park Ward Councillor
Cllr NJ Walker Non Pecuniary Item 4- Members Small Scheme Allocations- Hemlington Ward Councillor
Cllr J Brunton Dobson Non Pecuniary Item 4- Members Small Scheme Allocations- Coulby Newham Ward Councillor
Cllr M Carr Non Pecuniary Item 4- Members Small Scheme Allocations- Ladgate Ward Councillor
Cllr T Harvey Non Pecuniary Item 4- Members Small Scheme Allocations- Newport Ward Councillor
Item Number Item/Resolution
PUBLIC
17/12 MINUTES OF THE EXECUTIVE SUB COMMITTEE FOR PROPERTY HELD ON 22 NOVEMBER 2017

The minutes of the Executive Sub Committee for Property held on 22 November 2017 were read and accepted as a true record.

 

17/13 MEMBERS SMALL SCHEME ALLOCATIONS

The Director of Growth and Place submitted a report that set out the bids received in respect of the initial bidding round which took place through August /September 2017. Members were to consider the bids received and to either approve, reject or defer each bid taking into account the information provided within the report.



The report advised that Members had previously approved funding within the capital programme for the Members Small Scheme Allocation with an allocation of £106,000 in respect of 2017/18 which is inclusive of uncommitted funds from previous years.



Members were invited on the 27th of July 2017 to submit bids by no later than the 8th of September 2017.



A total of 14 bids were received within the bidding timeframe together with a further bid which was received outside of this period.



The late bidder was advised that the bid could not be considered within the current round but would be held on file for future bidding rounds. Two bidders had submitted two bids and subsequently prioritised their bids and withdrew one of their bids. Another bid was withdrawn as the proposed scheme was more than the £15,000 maximum allocation. Finally a bid was withdrawn as the capital sum requested was below the £5,000 threshold to qualify as a capital scheme.



The following bids were received:




  1. Improvements to Broughton Avenue Play Area, £10,500, (Cllr J Goodchild)


  2. Improvements to Pallister Park (CCTV / Play Equipment), £10,000, (Cllr J McGee)


  3. New footpath Link to Poole Roundabout, £7,000, (Cllr L McGloin)


  4. Proposed Parking Bays to Canterbury Grove, £15,000, (Cllr M Walters)


  5. Traffic Calming Measures to Oxford Road, £15,000, (Cllr N Hussain)


  6. Footpath Repairs to Belle Vue Grove, £15,000, (Cllr Rooney, Higgins))


  7. Zebra Crossing Mount Pleasant Way, £15,000, (Cllr D Branson)


  8. Improvements to Laycock Park (CCTV /Play Equipment), £10,000 (Cllrs Hellaoui, T Harvey and B Brady)


  9. Improvements to Brabourn Gardens, (CCTV/ Play Equipment), £15,000 (Cllr J Walker)


  10. Improvements to Cypress Road Play Area, £8,500, (Cllr T Mawston)


The total costs of the above schemes was £121,000, and if these were all approved £15,000 funding would need to be drawn down from the 18/19 allocation (£60,000).

Appendix 1 of the report sets out the proposed schemes in more detail, together with supporting photographs, location plans and indicative scores based on the criteria set out in the application forms.

The report outlined that there were two options available:




  • Option 1: To agree to fund all of the schemes totalling £121,000 through the current budget allocation of £106,000 and drawing down £15k from the 18/19 budget allocation (£60,000).


  • Option 2: To approve schemes within the current available budget of £106,000 and defer / reject some schemes with a view to them being consider in 18/19 bidding round.


ORDERED




  1. That Option 1 - To agree to fund all of the schemes totalling £121,000 through the current budget allocation of £106,000 and drawing down £15k from the 18/19 budget allocation (£60,000), be approved, if funding is required for next year’s scheme, additional resources could be sought from the allocated capital funding.


  2. That when parks/footpaths be installed, Environmental services be mindful of the budgets allocated to ensure the necessary repairs/updates are undertaken.





REASON

The decision was supported by the following reason:

The schemes submitted have been appraised and scored in accordance with the member’s small scheme allocation and members to consider which schemes are to be approved in accordance with either Option 1 or Option 2.

17/14 ANY OTHER URGENT ITEMS WHICH, IN THE OPINION OF THE CHAIR, MAY BE CONSIDERED.


No Items


The decisions will come into force after five working days following the day the decisions was published unless the decision becomes subject to the call in procedures.
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